Corporate Services Administrator

 

Reports To: Compliance and Secretariat Manager, Corporate Services

Grade: 6

 

The salary scale for this role is €32,560 - €51,591; with Long Service increments of LSI1: €53,282 and LSI2: €54,970.

 

New Entrants to the Public Sector commence on the first point of the Scale

 

Purpose

 

Bord Bia has a vision that customers around the globe recognise that Irish food and drink is world-class; that it is high quality, distinctive, and made by a diverse range of creative producers from a unique and fortuitous island location.

Our purpose is to bring Ireland’s outstanding food, drink and horticulture to the world, thus enabling growth and sustainability of producers.

 

In this role you will support the Compliance and Secretariat Manager and Procurement Manager to ensure corporate governance, legal and regulatory matters are dealt with in a timely and efficient manner.

 

What you’ll do

 

  1. Support the Compliance and Secretariat Manager and Director, Corporate Services on all aspects of administration of board and committee meetings, including but not limited to, setting up meetings (invitations, booking rooms, booking catering, confirming numbers, confirming attendance, supporting on hybrid technology for meetings), preparing, reviewing, editing and publishing papers.

  2. Support Compliance and Secretariat Manager on all aspects of the organisation’s compliance, including but not limited to, risk register updates, data protection matters, responding to FOI and AIE requests, co-ordinating ethics returns, and other regulatory requirements

  3. Maintain and keep up to date all board and committee member files; and develop and implement efficiencies in maintaining board records. Maintain board member tracker and ensure it is kept up to date.

  4. Co-ordinate the annual renewal of insurance policies across the organisation, maintaining an accurate record of policy documents and other relevant supporting files as well as supporting any internal insurance related queries.

  5. Ensure Bord Bia website is kept up to date with all corporate governance updates and requirements, as requested by Compliance and Secretariat Manager.

  6. Liaise with CEO Office on relevant matters and support that office on specific tasks, as required.

  7. Co-ordinate the first draft of the annual report each year, and coordinate publication of the annual report on Bord Bia’s website, in both English and Irish, in accordance with statutory deadlines.

  8. Support the procurement function on specific tasks, including but not limited to, maintenance of Club Travel profiles and closing off open tenders on e-tenders etc.

  9. Develop and implement an organisation wide process for managing off-site document storage, to include rationalisation of existing storage and management of day to day requests.

  10. Adhere to the One Bord Bia Operating Model.

 

 

About You

 

Essential Knowledge, Skills & Capabilities

 

Knowledge:

  • Microsoft Office

                                              

Skills & Capabilities:

  • Excellent attention to detail

  • Ability to identify administrative efficiencies in process and procedures

  • Self-starter who can work on own initiative

  • Ability to be organised and calm in busy and fast-paced environment.

 

Desirable Knowledge, Skills & Capabilities

 

Knowledge:

  • Procurement regulations

  • Knowledge of data protection and FOI/AIE legislation

  • Knowledge of the Code of Practice for the Governance of State Bodies

  • Food and drink industry

 

 

 

Closing Date/Time: Friday, 10 February 2023 @ 4:00pm (GMT/UTC)

 

 


Learn more about working at Bord Bia. Click here!




Bord Bía is an Equal Opportunities Employer: We want to see a society where everyone is equal. We know our foundation must be an equitable workplace that recognises the dignity and worth of everyone, and gives all our employees the freedom and opportunity to fulfil their potential: we want for you to be able to bring your whole self to work, so you can be the best you can be and live your purpose whilst developing your career with us. Our talented and diverse workforce also reflects the diversity of our clients, customers and markets by utilising their range of skills, knowledge and experience. Harnessing the wide range of perspectives this diversity brings, promotes innovation and helps make us more creative and competitive.

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For overseas positions, do you have the correct work permit and visa? Or if you are applying for a position that is based in the EU, are you eligible to work in the EU and (if applicable) have a Stamp 4 visa? YES or NO answer will be required
Please confirm you have read the salary scale information for this role and you wish to proceed in the knowledge that all new entrants to the Public Sector commence on the first point of the Scale.